What is the resulting priority between Impact x Effort and Urgente x Importance Matrixes?



  • I'm trying to organize my tasks here in a spreadsheet because of the mobility. I'm trying to prioritize these tasks using 2 matrixes: the impact and effort matrix: enter image description here

    This would result in a priority1:

    High impact x low effort: 1
    High impact x high effort: 2
    Low impact x low effort: 3
    Low impact x high effort: 4
    

    and the importance and urgency matrix: enter image description here

    This would result in a priority2 :

    urgent x important : 1
    urgent x not important: 2
    not Urgent x Important: 3
    not Urgent  x not important: 4
    

    Since I'm using a spreadsheet, and the two matrices together will generate another priority list, I would like to know if there is an established priority, between the result of the first matrix priority1 and the result of the second matrix priority2?

    Thank you all guys



  • These two matrices serve different purposes.

    You may apply the urgent x important (Eisenhower) matrix as a "filter". Worth recap some concepts:

    • Urgent is something that cannot wait
    • Important is something aligned to one's goals

    With that in mind...

    • You'll always focus on urgent + important (do now). Hopefully, there isn't many items here (if everything is urgent, nothing is urgent).
    • Once you cleaned the 1st queue is when you'll look at not urgent but important (do later). This is where most of your items will appear.
    • Urgent items that are not important should be delegated to someone else who considers them important
    • Not urgent nor important should be eliminated

    Once you apply this filter, you apply the second matrix to "fine tune" the priorities based on their effort x impact.



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