Responsible Person for a Task



  • I'm creating my project in Microsoft Project.

    What is important to me is who is accountable for a task. For instance, there are 3 tasks that I'm 100% accountable for; 2 tasks that myself and my colleague are 50% responsible.

    If I assign accountable people as resources it doesn't work as I expected. Let me explain:

    There are 3 tasks for me and I have to finish them within 2 days so all have same start and finish dates. They take not more than 2 hours to execute. If I assign myself as the resource of them with 100% unit, I get "This task has overallocated resources" warning.

    In real world people work on several tasks per day.

    I've looked into all fields and didn't find anything.

    How to implement that?



  • The schedule is not the appropriate tool in which to label employees as to the degree or type of relationship they have with a work package. The tool to do that is the RAM (Resource Allocation Matrix), and there are several coding schemes from which to choose: RACI, PARIS, MOCHA, etc. The resource attribute is where you load either roles or individuals and the work attribute is where you load your planned hours for each work package. Then, you can use the resource view to spread those hours across each resource based on the degree of utilization you are planning for said resource. You can fix there any "over-allocation" you see in the plan.

    EDIT: @MCW, regarding the RAM codes, I found these in multiple sources over time, some from just searching online and others from individuals with whom I worked or who authored something in whatever forum. Then I simply loaded them into a RAM template I use for work. Here are the ones I typically use or suggest using for different clients:

    enter image description here

    I never heard of RAD before. I wouldn't mind adding it to my list.


Log in to reply
 


Suggested Topics

  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2
  • 2