How do you organize/plan your discovery session so that it does not conflict with the work of the sprint?



  • Let's suppose you have a team of 10 developers working on automation (RPA). They are working in 4 different, independent bots.

    The PO comes with more opportunities for automation. These opportunities need to be reviewed, sized and an effort estimation need to be provided, i.e. a discovery session is needed.

    How do you plan a discovery session for new work items, considering:

    1) The PO and involved stake holders and SMEs definitely can not spend more than 1 day on such a session

    2) The ideas for automation, based on previous experience, could be completed within 1-2 sprints (1 sprint = 2 weeks)

    3) The development team is already busy working in the current sprint

    Do you pull some of the devs working in the current sprint to participate on this? How do you handle that?



  • The development team is already busy working in the current sprint

    One of the principles in the Scrum Guide is that a Scrum team spends time during the sprint refining their backlog of work. This can represent up to 10% of the time in the sprint.

    In your situation this backlog refinement would include discovery sessions, review, etc.

    How the refinement is organised is up to the team.



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